We offer several rental spaces depending on the size and type of your event:

• Activity Centre: Suitable for larger gatherings, celebrations and community events.
• Education Centre: Ideal for smaller gatherings, workshops, meetings and classes.
• Group Room: Suitable for smaller meetings and group activities.
• Board Room: Ideal for small meetings and discussions.

Please visit our Facility Rentals page to see photos, dimensions and additional information about each space.

Our approximate room capacities are:

• Activity Centre: Up to 100 people comfortably, with a maximum of approximately 120 depending on the setup.
• Education Centre: Approximately 30 people.
• Group Room: 6–8 people.
• Board Room: 6–8 people.

Capacities may vary depending on your preferred layout and the activities planned.

Yes! You can inquire about renting multiple spaces, subject to availability. Please mention which rooms you are interested in when submitting your rental inquiry.

To get started, please complete our Facility Rental Inquiry Form. Our team will review your request and get back to you regarding availability and pricing.

Once availability is confirmed, we will provide you with a rental contract and the necessary information to proceed with your booking.

A booking is confirmed once we have received:

• A signed rental contract.
• A 50% deposit.
• The required insurance certificate.
• Confirmation that a rental attendant is available, when applicable.

A tentative hold does not guarantee your booking. BGCA reserves the right to cancel a booking at full refund if staffing cannot be arranged.

A 50% deposit of the total rental cost is required within 10 days of the contract date.

The remaining balance must be paid at least 7 days before your rental date.

Yes! Tentative holds may be available depending on the date and circumstances. However, a hold does not guarantee your booking.

To secure your rental, you must complete the booking requirements within the specified timeframe.

Our cancellation policy is as follows:

• Cancellations made 8 or more days before the rental date are eligible for a full refund, minus a $25 administrative fee.
• Cancellations made 7 days or less before the rental date forfeit the 50% deposit.

Please refer to your rental contract for the complete cancellation policy.

Yes! We accept rental inquiries in advance, subject to availability. Please note that bookings are subject to our rental policies, rates and staffing availability.

Yes! Tables and chairs are provided at no additional charge. The number of tables and chairs available depends on the room and your requested setup.

Absolutely! We provide an empty floor plan for your rented space so you can indicate your preferred table and chair arrangement.

You can draw your desired layout directly onto the floor plan and return it to us.

Your completed layout must be submitted at least 7 days before your rental date.

This gives our team enough time to review your request and prepare the room accordingly.

Starting soon, a $50 room setup fee will apply when you request BGCA staff to arrange the tables and chairs according to your submitted layout.

Please submit your layout at least 7 days before your rental date. Late submissions may affect our ability to accommodate your requested setup.

Kitchen access can be added to your rental contract for an additional fee of $40.

The kitchen includes basic facilities for reheating and serving food. Please note that it is not intended for full meal preparation.

The fridge and freezer are primarily used by our community programs and are not included as part of the rental. Fridge space is generally very limited, and freezer space is almost non-existent. We therefore recommend bringing your own coolers for any items that need to be kept cold.

Yes! Sound equipment is available exclusively in our Activity Centre for an additional $50.

Our sound system includes two microphones. Please contact us if you have specific audio requirements so we can discuss whether our equipment is suitable.

Yes! A projector is available for an additional $30.

Yes. Your rental time includes setup and cleanup. Access to the room is only permitted during the hours stated in your rental contract.

Please make sure to include enough time in your booking for decorating, setting up and cleaning up. Early access and extensions are subject to approval and availability.

Yes. Liability insurance amounting to $5 million is required for all bookings, with Burnside Gorge Community Association named as the insured.

To avoid delays or having to make corrections later, please ensure that the following details are accurate on your insurance certificate:

• The insurance coverage amount must be $5 million.
• The rental date and rental time must match your booking.
• Our association’s name must be reflected correctly as Burnside Gorge Community Association.
• Our address must be reflected correctly:

471 Cecelia Road, Victoria, BC V8T 4T4.

Please double-check these details before submitting your certificate.

If you intend to serve alcohol, your insurance certificate must specifically include coverage for alcohol-related activities.

You must also obtain the required BC Special Event Permit (SEP), where applicable, and display it during your event while alcohol is being served.

Please contact us before your event if you intend to serve alcohol.

BGCA reserves the right to require a separate $200 damage deposit, either through a credit card pre-authorization or by cash, debit or cheque.

This deposit is separate from your required rental payment(s).

The deposit may be used to cover costs associated with:

• Damage to the facility or equipment beyond normal wear and tear.
• Extraordinary janitorial work resulting from the booking.
• Penalty fees for occupying the facility outside the booked times.
• Replacement of missing or broken items.

Any remaining balance after applicable charges will be returned to the Licensee no later than 14 days after the booking.

Any remaining balance of your damage deposit will be returned no later than 14 days after your booking, following the deduction of any applicable charges.

Yes! Outside food is permitted.

You are responsible for cleaning up any food spills and ensuring that the rented space is left clean and tidy.

Yes! Outside catering is permitted during the time of your booking.

However, catering companies must remove all their equipment, supplies, food and other belongings when leaving the facility.

Yes, alcohol may be permitted with the appropriate requirements in place.

Renters must:

• Obtain a valid BC Special Event Permit (SEP), where required.
• Provide insurance that specifically covers alcohol-related activities.
• Ensure the required permit is displayed during the event while alcohol is being served.
• Follow all applicable provincial liquor regulations.

Please contact us before your event if you intend to serve alcohol.

Yes! Decorations are welcome, provided they do not damage the facility.

Please note that the following are not permitted:

• Confetti or glitter.
• Silly string.
• Bubbles.
• Helium balloons.
• Candles or open flames.
• Any decorations that may damage walls, floors or other facility surfaces.

No. Bouncy castles and inflatable play structures are not permitted inside or outside our facility.

No. Candles, burners and other open-flame decorations are not permitted anywhere in the facility.

Renters are responsible for leaving the rented space clean and tidy.

Please ensure that:

• Any food and drink spills are cleaned up.
• All personal belongings, decorations and event supplies are removed.
• Excessive garbage is taken out.
• Recycling and compost are sorted appropriately.

Regular garbage can be left in the designated bins if they are not overflowing.

You are not required to take down tables and chairs or return them to their original storage locations. BGCA staff will take care of this.

If you are unsure about any cleaning requirements, please check with our staff or rental attendant.

Additional cleaning fees may apply if extraordinary cleaning is required. The rate is $25 per hour, with a minimum charge of $25.

Yes, but our facility has limited parking. There are 11 regular parking spaces and 1 accessible parking space.

Parking is available on a first-come, first-served basis.

Yes! Women’s and Men’s washrooms available, with a changing table in each of the rooms.

Yes! Our facility has an elevator and a step-free entrance with a wheelchair-accessible access route at the main entrance.

Please contact us if you have specific accessibility requirements so we can help you choose the most suitable rental space.

Rental bookings can generally start as early as 7:30 AM and run as late as 11:59 PM, subject to room availability and rental attendant availability.

Please contact us to confirm availability for your preferred date and time.

A rental attendant is required for rentals taking place outside our regular operating hours.

Our regular operating hours are Monday to Friday, 8:30 AM to 5:00 PM.

Attendant availability must be confirmed before your booking can be finalized. If an attendant cannot be secured, your rental payment will be refunded.

We provide tables and chairs as part of the rental. If you would like to bring additional furniture, please contact us in advance for approval.

All personal belongings, decorations and event supplies must be removed by the end of your rental period unless prior arrangements have been approved by BGCA.

Any extension must be approved in advance and is subject to room and rental attendant availability.

Please note that your insurance certificate must also reflect the updated rental date and time. Updating an insurance certificate generally takes time, so last-minute extensions may not be possible.

We recommend requesting any changes well in advance of your event.

A penalty fee of $25 per 15 minutes, per room, with a minimum charge of $25, will apply when occupying the facility outside the booking start and end times.

Please ensure that your event, setup and cleanup are completed within your contracted rental period.